Your PrivySeal is your "rubber-stamp"
of authenticity. People who deal
with you can trust that your
credentials are valid.
PrivySeals may be embedded into our
Extended Digital Signatures to allow
files to be signed in your professional capacity or in another role.
Each PrivySeal is date-stamped to the
time it was last verified. A PrivySeal
becomes invalid when the
verification it depends on fails.
Our Digital Accreditation seals and certificates confirm the authenticity of credentials, professional status, corporate roles and more. PrivySeals are embedded in email signatures, social media profiles, websites and digital signatures.
Clicking on a PrivySeal opens a Certificate of Verification, which provides more detail.
Your PrivySeal is a dynamic image containing verified information from a
trusted source. We check the information contained in your PrivySeal at
regular intervals to ensure it is still valid.
A PrivySeal only reflects valid information so, when you see a PrivySeal, you
know that the person's credentials are still valid.
When you include your PrivySeal in your email signature, people who read
an email message from you will see that your PrivySeal contains the date
and time the information about you was last checked.
This will be the current date, even if you sent the email months ago.
Our Extended Digital Signatures include information that has not, until now, been included in a Digital Signature.
In so doing our Digital Signatures evidence far more than identity and a timestamp.
The signatory's legal capacity, their role, credentials, the basis on which he or she is signing
or any other key information may all be incorporated into the Digital Signature itself.
Before you can register for our Services, you must read and agree to be legally bound by our Terms and Conditions ('Terms') relating to our Services and PrivySeal’s Website at the Website (“Website” and/or “Platform”).
By registering for, and subsequently accessing or using the Website, you acknowledge that you have read, accepted and agreed to be legally bound by these Terms, as updated from time to time.
These Terms explain our Services, obligations to you and our Clients and your obligations in any dealings you have with us. By signing up on the Website you specifically agree to the Terms.
LEGALLY BINDING AGREEMENT
The Parties to these Terms are PrivySeal Limited, a company registered in the United Kingdom, having company number 09394423 (“PrivySeal”) and you, the user of PrivySeal’s services, including in your capacity as a registered user of the Website and of your organisation, if you are a using PrivySeal’s Services as a representative of your organisation.
By subscribing for our Services, see below, and/or by accessing and using the Website, you irrevocably agree to be bound by the Terms.
Conversely, if you do not wish to be bound by the Terms, you may not navigate to, browse to, access, display, use, download, and/or otherwise copy or distribute content obtained at the Website or subscribe for our Services.
Changes to the Terms will become effective upon such changes being posted to the Website. It is the User's obligation to periodically check the Terms at the Website for changes or updates.
The User's continued use of the Website following the posting of changes or updates, will be considered evidence of the User's continued acceptance to abide by and be bound by the Terms, including such changes or updates.
PrivySeal provides digital seals of authenticity (“Privyseals”) and linked verification certificates and signatures for the use of people and legal entities (“Data Subjects”).
We do not charge Data Subjects for our Services. Instead we charge our Clients for the data processing Services we provide to them for the ultimate benefit of their Data Subjects.
We enter into Service Level and Data Protection Agreements with each of our Clients, so that we can access, store and process their data for the sole purpose of providing our Services. To this end, we make every effort to meet the data protection laws in force in all the territories in which we operate and where Data Subjects reside.
Once we have been provided with access to our Client’s data we build the required processes to keep our data syncronised with changes to our Client’s data.
The data is synchronised regularly and usually within a 10 (ten) minute interval.
Our Clients provide us with one or more flags to determine whether a Privyseal or digital certificate may be issued as well as with one or more error message/s that we display if there is a problem with the issue of a Privyseal or digital certificate to the Data Subject.
Our clients then invite their Data Subjects to sign up on our website so that we can match them to their data and provide them with their Privyseal/s and certificate/s.
Data Subjects then access our Website and create a user account (“User”). We send each User a timed one time PIN to confirm their email and mobile number. In some instances we use other data sources to confirm that our Users are the appropriate Data Subjects to whom the appropriate digital seal or certificate should be issued.
Once we confirm that a User is a Data Subject for one or more of our Clients, we determine whether, based on our Client’s data, they are eligible for the relevant Privyseal and certificate.
If eligible, we issue them with the appropriate Privyseal and certificate and notify them how to make use of it.
Data Subjects are able to Disable any of their Privyseals and certificates once they are issued.
Our Privyseals and certificates only reflect data sourced from our Clients, not data we have independently verified.
Every reasonable effort is made by PrivySeal to ensure that our digital Privyseals and certificates only display valid information. We focus on ensuring that the information we display on our digital Privyseals and certificates comes from our Clients and we cannot and do not accept any liability for displaying the information that they provide.
SHOULD A DATA SUBJECT DISAGREE WITH THE INFORMATION DISPLAYED ON THEIR PRIVYSEAL/S OR DIGITAL CERTIFICATE/S, HE/SHE/IT MUST DISABLE THE PRIVYSEAL/S OR DIGITAL CERTIFICATE/S IN QUESTION AND TAKE UP THE MATTER WITH THE ORGANISATION CONCERNED. A USER AND/OR DATA SUBJECT MUST MITIGATE THEIR DAMAGES BY CHECKING WHAT INFORMATION APPEARS ON THEIR PRIVYSEAL/S AND DIGITAL CERTIFICATE/S AND PRIVYSEAL DENIES LIABILITY FOR ANY INFORMATION A USER AND/OR DAT SUBJECT CHOOSES TO DISPLAY THAT IS ERRONEOUS OR OTHERWISE PROBLEMATIC.
In addition to verifying information about individuals and entities, PrivySeal enables its users to securely share and sign data and/or documents.
Privyseals may be inserted by the User into his/her/their email footers / signatures and websites to showcase their qualifications, statutory compliance, professional competence, license, expertise and/or good standing with the certifying institution and to differentiate them from other non-compliant or qualified persons.
PrivySeal enables qualifying Users to upload and securely share documents and/or data with third parties using their Privyseal/s. This enables the recipient to confirm that the document originated from a qualified individual or entity and that it has not been tampered with en-route to the recipient. The document may have meta data associated with it to confirm key information contained in the document. In such cases the User shall have to complete a form, detailing information contained in the document. The information may then be used by the recipient to better process the document or related transaction. In this regard, PrivySeal may or may not make use of Public Key Infrastructure to enable its Users to digitally sign documents and related data.
By signing up with PrivySeal, you agree to give us permission to display information about you that is already part of the Public Domain, or is otherwise available following enquiry or that you specifically otherwise consent to our disclosing when signing up to the Website (“Your Information”).
By signing up with PrivySeal, you agree to give us permission to act on your behalf to confirm, on an ongoing basis, that Your Information is currently valid. By signing up with PrivySeal, you agree that we may list Your Information on our search engines and use it in the PrivySeal/s and Verification Certificate/s we issue to you and use it when confirming a document’s origin or authenticity (our “Service/s”).
In summary, you willingly consent and agree to PrivySeal using Your Information to provide you with our Services.
Given your permission above, you agree to indemnify PrivySeal against any damages that you may suffer as a result of our Services, however caused, and to otherwise hold PrivySeal harmless should Your Information be used wrongfully by any third party.
You agree that Your Information is available to anyone who makes normal, diligent enquiries to obtain it and that PrivySeal is not violating any law or otherwise infringing your right to privacy by publishing Your Information.
PrivySeal agrees to comply with international data privacy standards and undertakes to ensure that Your Information is protected in accordance with the laws of the country from which Your Information is sourced and verified.
The User agrees that their biographical information may be aggregated by PrivySeal in order to better understand who is making use of the Website and the needs of those using our Services.
You agree that PrivySeal shall not be required to perform any Service/s for you unless you have paid the requisite fee that we charge for such Service/s.
In many instances a third party, such as your Employer, an Academic organisation, Professional Association, or Statutory Body will pay PrivySeal for you to make use of our Services. You nevertheless agree, despite such non-payment on your part, to be bound by the Terms.
You, the User, agree that you shall only subscribe for our Services by making use of your full name and correct contact details.
You, the User, agree that you shall not attempt to impersonate any other person by making use of our Services.
You, the User, agree that PrivySeal and other third parties are entitled to lay a criminal charge of fraud against you should you attempt to impersonate any other person by using our Services.
You, the User, agree that PrivySeal may assist any person that you prima facie attempt to impersonate to lay one or more criminal charges, whether of fraud or otherwise, against you.
You agree that any attempt to impersonate another person constitutes prima facie fraud and you acknowledge that such person may suffer irreparable harm to their reputation should you attempt to impersonate them.
Likewise you acknowledge that any attempt to use our Services to impersonate another person or to otherwise commit fraud will result in damages to PrivySeal and you agree that, in such a case, PrivySeal may act against you to recover damages.
The Website has been designed to provide high availability and to be reasonably fault tolerant. The target availability is 99.95% uptime, other than during defined maintenance windows advised to you via the PrivySeal Website.
You acknowledge and agree that your use of the Website is on an 'as is, as available' basis only and that the Website and our Services may not always be available.
PrivySeal makes no representation and gives no warranty that the Services provided via the Website will meet your requirements, be uninterrupted, timely or error-free.
PrivySeal will attempt to inform you as soon as possible of any outage that might materially affect your normal use of the Website. However, PrivySeal will not be liable for delay to transactions or disruption to your business or operations, or those of your organisation arising directly or indirectly from any such outage (whether or not the outage was notified to you by PrivySeal in a timely manner or at all).
It is in your best interests to ensure that you have adequate contingency plans to protect the integrity of your business operations and those of your organisation and to ensure you and your organisation can proceed despite any disruption or delay occurring in respect of our Services or the Website.
You should promptly notify PrivySeal if you discover or suspect any error or malfunction in our Services or the Website. In such an event, you agree to promptly provide to PrivySeal information and details regarding any error or malfunction of the Website to the extent reasonably necessary to identify, confirm, investigate and rectify any such errors or difficulties (including where relevant any details of your operating environment or that of your organisation).
When you register with PrivySeal you provide a username (email address) and password that can later be used to log on to our Platform and otherwise make use of the Services. This username and password is linked to your account and consequently allows you to access the Website.
We ask you to verify both your email address and your mobile number using timed one-time-Personal-Identification-Numbers.
Encryption together with your username and passwords ensures the confidentiality, integrity and authenticity of your electronic transactions and use of the Services. It is your responsibility to protect your password from disclosure to any third parties.
You agree to:
It is a condition of you using our Services that you must not:
The effective management and security of our Services requires that usage is routinely monitored and analysed for evidence of misuse and attempted or actual security breaches. You consent to this monitoring being undertaken by PrivySeal in connection with your use of the Website.
PrivySeal may immediately terminate your registration, access to and use of the Website by notice to you, if it determines that you have breached any of these Terms.
PrivySeal may suspend your registration, access to and use of the Website if PrivySeal considers it necessary to protect its interests or those of any other person while it investigates any technical or operational issue or breach of security or a possible breach of these Terms.
PrivySeal may also terminate your registration, use of or access to the Website for its own reasons and without any fault on your part provided that in such circumstances PrivySeal will attempt to give you not less than 1 days prior written notice of such termination where it considers that this is appropriate, in PrivySeal’s absolute discretion.
PrivySeal shall only use Your Information to provide you with our Services.
PrivySeal shall not use or disclose Your Information to any third party other than as set out in these Terms.
PrivySeal shall comply with the provision of all data privacy laws and shall take all reasonable steps to publish Your Information in a secure manner.
THE WEBSITE AND ALL CONTENT ON THE WEBSITE, INCLUDING ANY CURRENT OR FUTURE OFFER OF PRODUCTS OR SERVICES, ARE PROVIDED ON AN "AS IS" BASIS, AND MAY INCLUDE INACCURACIES OR TYPOGRAPHICAL ERRORS. PRIVYSEAL MAKES NO WARRANTY OR REPRESENTATION AS TO THE AVAILABILITY, ACCURACY OR COMPLETENESS OF THE CONTENT. PRIVYSEAL SHALL NOT BE HELD RESPONSIBLE FOR ANY DIRECT OR INDIRECT SPECIAL, CONSEQUENTIAL OR OTHER DAMAGE OF ANY KIND WHATSOEVER SUFFERED OR INCURRED, RELATED TO THE USE OF, OR THE INABILITY TO ACCESS OR USE OUR SERVICES, THE CONTENT OR THE WEBSITE OR ANY FUNCTIONALITY THEREOF. MOREOVER, EVEN IF PRIVYSEAL IS HELD LIABLE TO PAY YOU DAMAGES, YOU AGREE THAT YOU SHALL NOT HOLD PRIVYSEAL LIABLE IN DAMAGES FOR AN AMOUNT GREATER THAN THE TOTAL AMOUNT THAT WE CHARGE YOU FOR OUR SERVICE/S IN ANY ONE CALENDAR YEAR, IF ANY.
PrivySeal provides certain information at the Website and within the Terms. Content currently displayed or anticipated to be displayed at the Website is provided by PrivySeal, its affiliates and/or subsidiaries, or any other third party owners of such content, and includes but is not limited to the nature of our Services, the Website design, database structure, system architecture and computer programs ("the Content"). All such proprietary works, and the compilation and/or development of the proprietary works, are copyright to PrivySeal and are protected by international copyright law. All rights in and to the Content is reserved and retained by PrivySeal. Except as set out in these Terms and Conditions, the User is not granted a license or any other right including without limitation under Copyright, Trademark, Patent or other Intellectual Property Rights in or to the Content.
PrivySeal grants to the User, subject to any express limitation of these Terms and Conditions, a non-exclusive, non-transferable, limited and revocable right to access, display, use, download and otherwise copy the current and future Content for personal, non-commercial and information purposes only (“Licence”).
The Licence does not allow the User to reproduce, duplicate, copy, resell, or otherwise exploit the content or the Website, or the Services for any commercial purpose without PrivySeal’s express prior written consent.
The License does not allow the User to collect qualification or any other information displayed on the Website, and does not allow any derivative use of the Website or the content for the benefit of another person. The User agrees that they shall not frame nor use framing technologies to enclose the Website or the content nor any part thereof without PrivySeal’s express prior written consent.
If you are under the age of 14, you may not respond to or otherwise accept or act upon any offers contained in the Website or subscribe to our Services.
PrivySeal reserves the right to refuse service, terminate accounts, remove or edit content, or the like in PrivySeal’s sole discretion.
Any unauthorised use by you, the User, terminates the License.
You agree that the laws of England and Wales shall be used when interpreting and giving effect to these Terms and Conditions.
If any of the provisions of these Terms and Conditions are found by a court of competent jurisdiction to be invalid or unenforceable, that provision shall be enforced to the maximum extent permissible so as to give effect to the intent of the Terms and Conditions, and the remainder of these Terms and Conditions shall continue in full force and effect.
© PrivySeal Limited [GB].
Last Updated: 10/2018